Access to Health Records

 

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Under the Data Protection Act 2018 people have the right to see any files about them, including their health records. Access can only be denied if there are compelling reasons. the Data Protection Act replaced the access to Health Records Act 1990 on 1st March 2000, except applications to see records of someone who has died.

If you wish to apply for copies of your health records/records of your children* or the records of someone you care for** then you will need to complete the form below. Once received we will endeavour to review and process your request within 30 days. When collecting copies of records you will need to attend the practice and provide photographic proof of identity such as a passport or drivers licence.

*If requesting access to your childs record and the child is 13 years old or older then a signed consent letter from the child will be required. If your child is 16 then they will have to make their own application for their records.

**If requesting records for someone you care for then a copy of a lasting power of attorney, court of protection paperwork or a signed consent letter from the patient will need to be seen and will be checked.

Please Note:

  • If you are making an application on the behalf of somebody else we require evidence of your authority to do so i.e. personal authority, court order etc.
  • It may be necessary to provide evidence of identity (i.e. Driving Licence).
  • If there is any doubt about the applicant’s identity or entitlement, information will not be released until further evidence is provided. You will be informed if this is the case.
  • Under the terms of the Data Protection Act, requests will be responded to within 30 days after receiving all necessary information and/or fee required to process the request.
  • If you are making a request under the Access to Health Records Act 1990, requests will be responded to within 30 days where no entries have been made to the patient/client’s record 30 days immediately preceding the date of this request, otherwise requests will be responded to within 21 days after receiving all necessary information and/or fee required to process the request.
  • Under the terms of Section 7 of the Data Protection Act, Information disclosed under a Subject Access Request may have information removed; this is to ensure that the confidentiality is maintained for third parties referred to who have not consented to their information being disclosed.

Access to Health Records

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Patient Name
Patient NHS Number
Patient Address
Patient Date of Birth
Applicants Name (if applying for someone else's record)
Relationship to Patient (if applying for someone else's record)
Date records required from
Any specific items required?
Date records required to
I declare that information given by me is correct to the best of my knowledge and that I am entitled to apply for access to the health record(s) referred to above, under the terms of the Access to Health Records Act (1990) / Data Protection Act. Please select one box below:

Privacy Consent

This form collects personal and medical information about you. We use this information to allow the practice team to contact you. Please read our Privacy Policy to discover how we protect and manage your submitted data.

 
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